• Total cost per person (each Group Leader, Adult Chaperone, and Youth) registered before March 1, 2008 is $135.00pp (plus hotel lodging). Total cost per person (each Group Leader, Adult Chaperone, and Youth) registered after March 1, 2008 is $145.00pp (plus hotel lodging).
• $50pp deposit for all registrations is Non-Refundable. Provided there are spots available in the conference, we will process the deposit and email a confirmation letter to the Group Leader. Unused deposits are Non-Transferable and may not be applied to the final bill!
• No Registration will be taken without DEPOSIT. Deposit due within 14 days of reserving your spaces.

• Payment from your group must be paid by ONE check (drawn on a United States bank) or ONE credit card payment. Make check payable to: Catholic Diocese of Palm Beach. Please note on the check the group name.

• Payment by Check - Mail payment and online registration invoice to:

  Steubenville Florida Conference Office
  4521 PGA Blvd., #173
  Palm Beach Gardens, FL 33418

• Payment by Credit Card - Fax payment and online registration invoice to:

  561-775-9409

• Due to demand and the need for advance planning, we require a definite commitment from our participants. For this reason, all payments are non-refundable/non-transferable. If our office does not receive written notification from you of the dropping of spots or entire registration, your group will be responsible for paying the entire balance due.
• Bad Checks If your check fails to clear the bank and is returned for insufficient funds, the group leader will be notified that the status of the group’s registration has been changed to “insufficient funds” category. Your registration will not be processed until the conference office receives a money order or cashier’s check for the entire amount. There is a $25 handling charge for each NSF check.
• All balances are due April 11, 2008.
• After April 11, 2008 your account will be assessed $15pp late fee. Failure to pay your entire balance due will result in a forfeiture of your registration, so we can accommodate any group on our waiting list wishing to attend. These policies are in place so that we may be as fair as possible to all groups and prepare adequately for the participants attend the conference.
• All forms are due May 1, 2008.
  Section 1 – Adult and Youth Liability Release Forms
  • Original completed (L-1) Verification of Receipt of Properly Executed Adult and Youth Liability Release Forms signed by the Group Leader. The “Verification” list is to contain a complete alphabetized list of participants. (Total number should match the total number of registered participants including Group Leader, Adult Chaperones, Youth, and Priests)
  • Original completed (L-2) Adult and Youth Liability Release Forms for the entire group (Group Leader, Adult Chaperones, Youth, and Priests)
  Section 2 – Adult Chaperones
  • Original completed (C-3) Adult Chaperones from the Diocese of Palm Beach Verification Form-Charter for the Protection of Children and Young People signed by Most Rev. Gerald M. Barbarito, Bishop of Palm Beach
    OR
    Original completed (OC-3) Adult Chaperones from Outside the Diocese of Palm Beach Verification Form-Charter for the Protection of Children and Young People signed by the (Arch)Bishop
  • Original competed (C-4) Adult Chaperone Application Forms (Group Leader and Adult Chaperones) signed by the adult participant along with their PASTOR or PAROCHIAL VICAR
  Section 3 – Priests
  • Completed (P-5) Priest Forms
  • Original completed (P-6) Certificate of Aptitude for Priestly Ministry in the Diocese of Palm Beach (if Priests are not from the Catholic Diocese of Palm Beach) signed by the (Arch)Bishop
  Section 4 – T-shirts
  • Completed (T-7) T-Shirt Order Form (if pre purchased)
• We will email you a registration confirmation once we have processed your registration and payment.
• All deadlines are FINAL.
• All groups must identify one person as the Group Leader for the conference. All correspondence, phone calls, email, etc… will be handled through them. Conference materials at registration check-in will be issued to that person.
• Group Leader-Adult Chaperones-Youth A group is defined as one adult leader with one or more youth participants. No single registrations will be accepted.
• Group Leader: the one person organizing the trip and serving as a contact person for the group. The Group Leader must be an adult who is prepared to attend the conference. All correspondence will take place between the Group Leader and the conference office.
• Adult Chaperone: adults (21 years of age and older) must be with the youth throughout the conference, it is necessary that there is at least 2 male adult chaperone for every 10 young men and 2 female adult chaperone for every 10 young woman. We realize that there are situations where it may be challenging to find another chaperone; however, the conference staff has found that dual chaperones are imperative, especially in times of ministry and for supervisory reasons. Please remember that the primary purpose of the conference is to provide Catholic Youth an opportunity to experience the power of Christ through presenters, workshops, and entertainment. With this in mind, we expect Group Leaders to adhere to the maximum adult to youth ratio. Young adults (18-20) cannot serve as chaperones.
• Youth: the participants in the conference must be entering 9th, 10th 11th, or 12th grades in the fall of 2008 or a 2008 high school graduate.
• Priests: we are requesting that every group make every effort possible to bring at least one priest. We are in great need for priests to celebrate the Sacrament of Reconciliation. So, we are waiving the registration fee (including meals) for any priest who attends the conference with their group, with the understanding that they assist with confession at the scheduled time. Priests are invited to concelebrate Mass Saturday morning and especially, Sunday Morning with Bishop Gerald M. Barbarito, Bishop of Palm Beach.

  All priests should be included in the total number of spots requested for the conference.

Day of Arrival: Plan to arrive at the Conference Registration check-in table between noon and 4:00 PM on June 13, 2008 at Pope John Paul II High School. The Group Leader and one chaperone of the opposite sex will check-in. In order to prevent confusion, the rest of the group MUST wait in their vehicles or away from the check-in area.

No liability forms will be accepted on site unless otherwise approved by the Steubenville Florida Conference office.

The Group Leader will be given goodie bags, conference t-shirts (if pre purchased), wristbands, water bottles, program booklets, and a map of both campuses.

Wristbands must be worn at all times during the conference. Lost wristbands must be replaced at $10 each.